Office Administrator

Irvine, CA
Full Time
Entry Level
Symple Lending is an innovative fintech company at the forefront of transforming the lending industry by empowering customers on their journey to financial freedom. Our commitment lies in providing seamless and efficient lending solutions to our customers. We are growing fast, breaking boundaries, and revolutionizing how technology impacts our world. 

Position Overview:
The Office Assistant plays a key role in ensuring the office runs smoothly and efficiently. This position provides day-to-day administrative and facilities support, helping create a welcoming and organized environment for employees and guests.

Key Responsibilities:
  • Greet and assist visitors, providing a warm and professional experience.
  • Order and maintain office and kitchen supplies to ensure adequate stock levels.
  • Submit and track work orders and maintenance requests for the office.
  • Prepare new hire workstations, including nameplates and necessary supplies.
  • Manage vendor relationships and coordinate service needs.
  • Coordinate travel arrangements for team members as needed.
  • Process and manage invoices and related documentation.
  • Distribute company merchandise (e.g., shirts, polos, hats, banners) and coordinate orders as needed.
  • Arrange catering and food orders for meetings, events, and office gatherings.
  • Receive, sort, and distribute incoming mail and packages; prepare outgoing shipments as required.
  • Assist the Sales team with the distribution of referral gift cards for client referrals.
  • Maintain organized and well-stocked office and kitchen areas.
  • Manage office-wide communications and announcements (e.g., closures, new hire welcomes, maintenance updates).
  • Provide general administrative and operational support to the team as assigned.

Qualifications:
  • Previous experience in an office, administrative, or receptionist role preferred.
  • Excellent communication and customer service skills.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel) or Google Workspace.
  • Positive, proactive attitude and willingness to take initiative.
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